PowerPoint is a cornerstone of productivity in corporate environments, serving to convey business proposals, project updates, and educational content. And when collaboration is needed, sharing presentations becomes essential. Among the various options, emailing the presentation stands out. In this article, we will guide you through the process of how to send a PowerPoint through email.
Send PowerPoint through Email
One of the easiest ways to send a PowerPoint presentation through email is to attach it as a file. This method allows you to share your presentation with others, without any changes or conversions. Here are the steps to send a PowerPoint presentation as an email attachment:
Step 1: Save your finished presentation on your computer.
Step 2: Open your email client, and choose “New Email” to compose a new email.
Microsoft Outlook New email
Step 3: Input recipient email addresses.
Microsoft Outlook enter new email address
Step 4: Click the attachment button (often a paperclip icon) and locate the file.
Microsoft Outlook attach file
Step 5: Double-click the file to upload it.
Step 6: Compose your email subject and message, then hit Send.
Microsoft Outlook send file
One of the simplest and fastest ways to send a presentation is to use your email client and attach it to your message. However, this method has a limitation on the file size. Most email clients only allow you to send attachments up to 25 MB.
Another way to send a PowerPoint presentation through email is to convert it to a different file format, such as PDF or XPS, and then share it as an attachment or a link. This method can help you reduce the file size and avoid compatibility issues with different versions of PowerPoint or other software. Here are the steps to convert and share files in PowerPoint:
Step 1: Open your PowerPoint presentation and click on the File tab in the top left corner.
PowerPoint File tab
Step 2: Select Export from the left sidebar and then choose Create PDF/XPS Document.
If you choose Create PDF/XPS Document, you can adjust the size of the output file by clicking on “Minimum Size(publishing online)”. Then click on Publish to save your presentation as a PDF or XPS file.
PowerPoint Publish PDF/XPS document
Step 4: After you have converted your presentation to a different file format, you can share it through email by attaching it as a file.
Converting your presentation to a PDF or XPS file before sending it via email can help you avoid the problems of file size and compatibility. However, you should be aware that some features or animations may not be preserved in the converted file.
The third way to send a PowerPoint presentation through email is to send it as a link. This method allows you to share your presentation as a link without having to download or upload any files. Here are the steps to send PowerPoint as a link:
Step 1: In the top left corner of your PowerPoint presentation, click the File tab.
PowerPoint file tab
Step 2: Select “Save As” from the left sidebar and then click on “OneDrive” to save the file in the Cloud.
PowerPoint Save in Cloud
Step 3: After the file has been saved in the cloud, click on Share in the left sidebar menu and then select “Get a sharing link”.
Step 4: This will generate a link to your presentation that you can paste into your email message or any other platform. You can also adjust the permission level of the link by clicking on Anyone with this link can edit or Anyone with this link can view under Copy Link.
PowerPoint sharing link
Step 5: Enter the recipient's email address, subject line, and message body as you normally would and paste the link to your presentation.
PowerPoint Outlook share using a link
Step 6: Click on “Send” to send your email with the link to your presentation.
This method lets you share your presentations with others easily and avoid file size issues. It also enables collaboration. However, you should be aware that this method requires you to have an internet connection and a Microsoft account.
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WPS Office makes it easy for you to edit your files. You can follow these simple steps to modify your Word documents, Excel sheets, and PowerPoint presentations:
Step 1: Start by locating and opening the WPS Office application on your computer.
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WPS Office Docs
Step 3: Make use of the helpful editing tools found in different tabs of WPS Writer to enhance your document until it's just right.
WPS Writer tools Edit an Excel File:
Step 1: Start by selecting "Sheets" from the Sidebar menu. Then, find and open your Excel Document using WPS Spreadsheet.
WPS Office Spreadsheet
Step 2: Make the most of WPS Spreadsheet's editing tools across its tabs to enhance your spreadsheet with ease.
WPS Spreadsheets tools
Step 1: Go to the Sidebar menu and tap on "Slides." Find and open your PowerPoint Presentation using WPS Presentation.
WPS Office Presentations
Step 2: Utilize the useful editing tools available in WPS Presentation's various tabs to easily enhance your presentation.
WPS Presentation tools
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Trustpilot 4.8 WPS Office- Free All-in-One Office SuiteIt is feasible to attach numerous PowerPoint presentations to a single email. However, there are a few considerations to pay heed to:
Given the problems raised above, it is recommended to send different emails for each presentation.
If a recipient faces issues while opening the PowerPoint presentation, advise him to update the software and encourage the receiver to look at other programs, such as WPS Presentation. This free-of-cost program is well-known for its compatibility with PowerPoint files and might be a convenient answer if they have trouble opening the file.
As you become more adept at file sharing, you'll find yourself effortlessly sharing files of any size and to any destination. In this article, we explored the process of how to send a PowerPoint through email, a widely used and professional approach to file sharing. WPS Office simplifies the conversion of documents to PDF format and enhances the sharing process. Feel free to enhance your file-sharing experience by downloading WPS Office today.
